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Assistant Manager, Project Grants & Coordination

Job description

Program

arcTB

Reporting To

Senior Manager

Grade

Assistant Manager

Employment Type

Full-Time (Contractual)

Location

JOb Purpose

The incumbent will be responsible to drive the effective execution of a complex, multi-layered project by overseeing budgetary alignment, grant deliverables, and coordination systems—ensuring timely implementation, compliance with donor expectations, and smooth collaboration across technical, administrative, and field teams.

RESPONSIBILITIES

  • Support the development and implementation of internal coordination systems that keep project activities aligned with timelines, budget ceilings, and donor deliverables.
  • Maintain oversight of project-level trackers including procurement, disbursements, HR movements, and operational progress, ensuring accuracy and actionability.
  • Review and support grant documentation including budget narratives, donor reports, and workplans, in close coordination with senior project leadership.
  • Coordinate across internal functions (e.g., Finance, Procurement, HR, Admin) to preempt bottlenecks and facilitate responsive project execution.
  • Support the preparation of documentation for audits, donor reviews, and internal verifications by ensuring systematic recordkeeping and SOP adherence.
  • Liaise with field implementation teams to troubleshoot coordination gaps and ensure ground realities are reflected in planning, forecasting, and reporting.
  • Facilitate timely preparation of donor-facing documents, including periodic updates, forecasting revisions, and evidence-backed justifications.
  • Participate in internal planning meetings and represent the coordination and grants function in cross-functional discussions.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)

Required Qualification

  • Master’s in Business Administration, Project Management, Operations Management, Supply Chain Management, Finance, or a closely related discipline—with demonstrated application in public health program settings. Alternatively, a Bachelor’s plus exceptional working experience may be considered

Required Experience

  • Minimum 3–5 years of progressive experience in project coordination, budget oversight, or grants management within a development, research, or public-sector organization
  • Demonstrated experience working on a donor-funded project with responsibility for documentation, reporting, and implementation tracking
  • Familiarity with budgeting processes, narrative reporting, and donor communications is essential

Required Skills

  • Strong coordination and multitasking skills under tight deadlines
  • Clear, precise writing and documentation for donor and internal audiences
  • Working knowledge of budget tracking and reporting formats
  • Ability to synthesize information from field teams into structured outputs
  • Proactive, detail-oriented, and solution-focused
  • Strong communication across functions and levels
  • Comfort with spreadsheets, trackers, and digital documentation systems
  • High ownership mindset with ability to operate independently
  • Willingness to travel occasionally to field sites as required
APPLY
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